How to Manage Talent Pool
Purpose
The Talent Pool module in GLOWSIMS ERP helps institutions manage applicant records effectively, even after the hiring process is completed.
It serves as a central repository to:
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View all applicants (hired or not)
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Track interview stages
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Assign applicants to new job vacancies
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Add tags or remarks for categorization and feedback
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Download or view resumes
This ensures applicant data is never lost and supports better hiring decisions across departments like Secondary Education, Administration & HR, or IT & Digital Learning.
Steps to Use the Talent Pool
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Login and go to: Control Panel > Hiring
> Talent Pool 
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All applicants will be displayed in a tabular format including profile image, name, contact info, city, gender, tags, and current stage.
Filters (Top Bar)
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Tags:
Use this multi-select field to filter candidates by assigned tags like Interview Pending, Staff Reference, Shortlisted, etc.
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Hiring Stages:
Dropdown to filter applicants by their last interview stage like Initial Telephonic Screening, Application Review, or Final Interview.
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Search Box:
Allows keyword-based search across any field, including name, email, city, or tags.
Table Includes:
| Column | Explanation |
|---|---|
| Applicant Name | Full name of the applicant (e.g., Sara Cross) |
| Gender | Male or Female |
| City | Location of residence (e.g., Thompsonside) |
| Mobile for SMS | SMS-enabled phone number |
| Contact | Alternate contact number |
| | Primary email (e.g., hornetjustin@gmail.com) |
| Tags | Labels like CV Reviewed, Interview Pending |
| Recent Stage | Latest hiring step completed |
| Action | 5 interactive tools explained below |
Action Icons:
| Icon | Function |
|---|---|
| View CV | Opens the applicant’s resume in a viewer |
| Download CV | Downloads the resume (PDF) |
| Tag | Add/edit tags like "Shortlisted", "Admin Reference" |
| Remark | Add/view internal comments for team collaboration |
| Apply to Vacancy | Assign applicant to active job openings |
Example:
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Edward Jackson has tags Interview Pending and is currently at the Interview stage.
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The HR user can view/download his resume, add remarks like “Good technical background,” or directly assign him to another relevant post
Action Forms – Detailed Use
1. View CV 
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Opens resume in a document viewer without download.
2. Download CV 
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Downloads CV in PDF format to your local device.
3. Add/Edit Tags 
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Add custom labels for better filtering.
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Press Enter to save a tag.
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Remove tags by clicking cross sign on each chip.
4. Add/Edit Remarks 
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Use text area to type notes or interviewer feedback.
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Remarks are saved with user name.
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Edit or delete past remarks using icons
.
5. Apply to Vacancies 
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Opens a vacancy selector window.
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Select one or more job openings.
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Click Save to assign the applicant.
Basic Troubleshooting
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If ‘Tags’ not saving, press Enter after typing the tag
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Cannot Apply to Vacancy, Confirm vacancy is open and active in ‘Hiring’ module
Prepared by: Rimsha Abbas
Version: 1.0